OneDrive offers a simple way to store and share your work files online. Use it to edit from any computer and for real-time collaboration with anyone internal or external to UHN. It's secure and stores up to 1TB of data. It's also available from your Office 365 (O365) Dashboard, so VPN is not required for off-site OneDrive access.
For more information, view or print the
OneDrive Quick Reference Guideor
Step 1 Log into your O365 Dashboard at
Step 2 From the top-left corner, click on the app launcher and select
Step 3 You will be directed to your OneDrive. Enjoy!
Step 1 Log into your OneDrive.
Step 2 Click on
Upload and select the file(s) you want to add to your OneDrive.
Open your file explorer, then drag & drop the files you wish to add to your OneDrive browser window.
For more information, watch this OneDrive One-Minute Video.
Step 1 From Microsoft's website, download the
Microsoft OneDrive Sync Application to your UHN-managed computer.
Note, administrative controls should not be required to complete this installation and setup process. If you experience any challenges with installation, please contact your local Help Desk.
Step 2 Once the installation is complete, you will need to follow the prompts from the Microsoft OneDrive Setup window. To begin the setup, enter your UHN email address.
Step 3 You will be directed to UHN's login window. Enter your password.
Step 4 A new window will open where you can choose which OneDrive folders or files to sync to your computer. This means a local copy of your OneDrive folders or files will be saved to your computer.
TIP: Selectively syncing folders & files will help conserve your computer's disc space.
Step 5 Select Next to complete sync set up. Your OneDrive files will appear in your file explorer as OneDrive - University Health Network.
For information, watch this OneDrive One-Minute Video - How to sync OneDrive files to your computer!
Step 1 Click on the OneDrive icon
from your computer task bar. This can be found along the bottom right of your screen.
Step 2 A small OneDrive window will appear. Click on the icon with the three dots along the top-right of the window. Then click
Step 3 A pop-up Microsoft OneDrive window will appear. Click
Step 4 Choose which OneDrive folders or files to sync to your computer. Note, the items syncing to your folder will require space on your local drive.
TIP: Regularly monitor which folders are syncing. If you do not need consistently need access to the folder, stop syncing it to optimize your disc space!
For more information, watch this
OneDrive One-Minute Video!
Watch these OneDrive One-Minute Videos or follow the below instructions to learn how to share your OneDrive files with anyone internal or external to UHN.
File sharing with internal/UHN colleagues
Step 1 From your OneDrive, choose the file you want to share and then click the
Step 2 In the Share window, type the name of the colleague you want to share the file with. You should type last name, first name, similar to how you would search for colleagues in the Global Address Listing (GAL). You can also add a message.
Step 3 By default, only UHN staff can view your file. To change this setting, click on the disclaimer reading "Only people in University Health Network with the link can view". This opens a list of sharing permissions and options.
Step 4 Choose the desired permission setting and check
Allow editing as needed. Then select
Step 5 Once you’re done, hit
TIP: You can select Copy Link if you wish to paste this link elsewhere, like an email draft in Outlook or through Skype for Business. You can click on Outlook to draft this message using your Webmail.
File sharing with external partners:
Step 1 From the share window, change the default permission setting from "Only people in University Health Network can view" to "Specific People".
Step 2 Check
Allow editing as needed, then click
Apply. This enables the recipient(s) to edit, rather than view-only.
Step 3 Once you're done, hit
Step 4 Your recipient will receive an email prompting them to either create a Microsoft guest account
or enter a verification code. This will confirm their identity and allow them to view and edit the document.
Step 1 From a new email or drafted email, select
Step 2 In the dropdown menu, select
Browse Web Locations and then
OneDrive – University Health Network.
Step 3 Select the file you want to share.
Step 4 You will have the option to share as a link or as a separate copy for each recipient.
TIP: Sharing OneDrive files as links enables additional collaboration features. Your recipient(s) will be able to view the most up-to-date version and co-edit with you rather than manually versioning the file.
Step 5 Once you’ve drafted your email, hit
For information, watch this OneDrive One-Minute Video - How to Share OneDrive files from Outlook!
Step 1 Open a shared file from your OneDrive, or access a OneDrive file shared by a colleague.
Step 2 Click
Edit Document and then select
Edit in Browser to begin making changes to your file.
Step 3 When another person accesses the file at the same time through Office Online products, such as Word, PowerPoint or Excel, you will receive an alert. You will also see coloured flags indicating the section they’re working on.
For information, watch this OneDrive One-Minute Video - How to edit OneDrive files in the browser!
You can quickly open and save OneDrive documents right from your Office 2016 desktop apps like Word, Excel, and PowerPoint. If you have the OneDrive sync application installed on your computer, OneDrive and Office can work together to sync your work.
Saving files to OneDrive using the Office 2016 desktop apps:
Step 1 Sign into your UHN O365 account from your Office apps by selecting
Sign in in the upper-right corner of your Office 2016 application.
Step 2 Enter your UHN credentials. If you are not on the UHN network, you may be prompted for Multi-Factor Authentication.
Step 3 Open the document you want to save to OneDrive, select
File > Save As, choose
OneDrive - University Health Network, and then choose the folder where you want to save the file.
Sharing OneDrive files using the Office 2016 desktop apps:
Step 1 After you have signed into your UHN O365 account, select the
Share button in the upper-right corner of your application.
Step 2 A new menu will appear on the right side of your application. In this menu, enter the email addresses of your recipients.
Step 3 You can choose if the recipients can edit or view-only.
Step 4 Once done, select