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Getting Started Video 
Welcome to Office 365!

With Office 365 (O365), you now have access to an online suite of tools through the O365 Portal, where you can access O365 online applications, including Skype for Business Online.

To get started, log into your O365 Portal with your ​primary UHN email address and begin exploring the new features.

These essential documents will provide you with key information about your move to O365, and get you started on the new features.

Please select and view the documents below:

Once you migrate to O365, you can access your email, Skype for Business, OneDrive and more while off-site through the O365 Portal.

Office 365 Dashboard 

Step 1 Log into the O365 Portal using your primary UHN email address.

Once you enter your email address, you will be redirected to UHN's customized login page.

  • UHN: firstname.lastname@uhn.ca
    RMP: firstname.lastname@rmp.uhn.ca
    RIS: firstname.lastname@uhnresearch.ca
    TR Research lastname.firstname@torontorehab.on.ca

 

Step 2 Enter your email password and select Sign in. Your email password is the same password you use to log into your UHN computer.

 

Moving forward, to access your email from an Interner browser while off-site, you will be required to use either VPN or complete Multi-Factor Authentication (MFA).

When accessing your O365 Portal for the first time, you will be prompted to set up MFA.

  • What is MFA? This is a new security feature for off-site access to O365, which requires user ID, password and another authentication method for log in.
What is Multi-Factor Authentication video thumbnail 

Upon first logging into the O365 Portal, you will be required to enter a phone number. We recommend you use a personal mobile phone number to access your account from anywhere.

You may also add an extension or landline number, however, you will need to be by that phone to complete MFA. Note, to add an extension number, you will need to enter a four-digits and the # sign.

There are three authentication methods you can use for MFA:

Phone Call
  • You will receive a phone call from (855) 344-4825.
  • Please press # to complete verification.
Text Message
  • You will receive a text message with a code.
  • Enter the code directly onto the webpage to complete verification. 
Mobile Authenticator App
  • Download the Microsoft Authenticator App to an Apple, Android or Windows phone.
  • Use the app to receive notifications or enter a code.
 
 
 

 

After you move to O365, you will need to follow these steps to regain access to your email and calendar on your phone.

Be sure to review and print the setup instructions, which are available through your Setup Card and through the buttons below.  

It is recommended you reserve additional time in your day to carefully go through the setup instructions. If you require technical assistance, please contact your help desk.

To prepare for your setup, please view the O365 Mobile Setup CardPDF Icon

Please select the correct setup instructions for your device:

 

For UHN Corporate Staff PDF Icon

For RMP Staff PDF Icon

For Intune Setup PDF Icon

To prepare for your Intune setup, please review our Intune FAQs.

You can also enrol into MFA and set up your authentication methods through the MFA User Portal at https://mfa.uhn.ca 

You can access the MFA User Portal both on and off-site. This will come in handy when you need to change any MFA settings while on UHN site, such as your authenticator phone number or method. 

Navigate to https://mfa.uhn.ca

set up a secondary form of authentication 

Provide your UHN username and password, click Log In.

Office 365 Mutil-factor login 

You will be taken to the enrolment process, where you can select from three options.

a. If you select phone, you will need to provide mobile phone number(s) to receive an automated phone call.

MFA user setup phone 

b. If you select text message, you will need to provide your mobile number to receive a text message code.

MFA user setup by text message 

c. If you select mobile app, click on Generate Activation Code.

Follow the instructions on your screen and scan the barcode by taking a photo with the app. You can also select manually enter code and enter both the activation code and URL.

MFA user setup mobile app 

Once you have successfully authenticated using the method of your choice, you will be redirected to the MFA User Portal.

MFA Change MFA Setting
Modifying Your MFA Preferences

From the MFA User Portal, you can update the method you use to authenticate, change your phone number or activate your Microsoft Mobile Authenticator App.

 

 

Watch this video for instructions on how to navigate through the O365 Portal for the first time.
Navigating the O365 Dashboard Video Thumbnail 

Skype for Business Online from your web browser:Skype for Business icon

Step 1 Go to your Outlook Web App.

Step 2 Click on the icon to open a Skype for Business Online window on the right side of your Outlook Web App screen. This will automatically sign you into your Skype account.

 
 

Full Skype for Business application from your UHN computer:

Step 1 Go to your Windows start Full Skype for Businessmenu.

Step 2 From the applications listed, find and click on Skype for Business 2016.

Step 3 You may be prompted to enter your credentials. Enter your primary email and password, and select Remember my credentials.