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Application Process

​​​​​Applications for vendor privileges must to be submitted to vendors@uhn.ca 30 days before the start date of the agreement.  

PLEASE NOTE: Electronic signatures are NOT accepted for the forms mentioned below. You must print, fill in and sign the forms manually.

 

STEP 1

Complete and sign the Vendor Access Application ​Form. The form must be signed by the Vendor, the Sponsor and the Division Head.

 

STEP 2

Complete and Sign the UHN Confidentiality Agreement 2016

 

STEP 3

Complete the Occupational Health and Safety Clearance.

 

STEP 4

Complete an online application for your vendor privileges. A $100 administrative fee will be applicable to vendors with patient care and training duties. A $1,000 per week fee will be applicable to sales/relationship-building vendors.

Patient Care Duties: Requested/hired by UHN to repair, install or maintain equipment related to patient care. May also attend treatment of patient to help operate equipment.  

Training Duties: Works for a company that has a contract with UHN and has been asked to train UHN employees on their product(s).

Sales/Relationship Building: Comes to UHN from a health care company to build relationships or demonstrate new product(s). 

 

STEP 5

Scan a copy of your current business card or drivers license.

 

​STEP 6 *NEW*

Provide proof of WSIB Coverage and Liability Insurance. For U.S. and International companies, proof of Workers' Compensation and Liability Insurance is required.

​STEP 7 *NEW*

As per new legislated privacy requirements, all authorized guests at UHN, including vendors, must complete the following eLearning module. You must pass the quiz at the end. ​You must send your scanned score to vendors@uhn.ca once you have completed the module.

Privacy eLearning Module

 

STEP 8

Submit all of the above documentation in one email to vendors@uhn.ca

Once all documents are received, The Vendor Coordinator will approve or decline the application. If the application is approved, the applicant will receive a Vendor Approval Memo that will outline the terms and conditions of the agreement with UHN.