To request a copy of your personal health information, you must provide the following:
The consent must be directed to University Health Network, dated within three months, witnessed by another person and must list in detail, the records you are requesting and the dates pertaining to the visit.
Requests are processed when the above required information is received in good order. Requests will not be processed without both authorization form and prepayment fee. They are processed in order of receipt. Please note, requests will take approximately 3-15 business days to be processed.
Hospitals keep the records that the law requires them to keep. This means that the hospital may only keep some of your records.
Whether you want your records released to a relative, friend, family doctor or another institution, you must provide signed consent for the hospital to release your information. The consent must be dated and witnessed. It is valid for 6 months.
Parental consent is required if you are is less than 16 years of age and not capable of consenting. Otherwise, you can consent to disclosing your information. If there is a conflict between the child and the parent, the capable child's decision prevails with respect to the consent.
In order to make a correction to your record, please fill out the Request to Correct Personal Health Information form, clearly outlining what you are requesting to have changed.
To release personal health information of a deceased patient, consent is required from the executor of the estate (with proof, copy of first page where it names the executor and last page where the patient/deceased signed the Will). If no Will exists, a Certificate of Appointment of Estate Trustee is required.
If you are looking for your birth information (ie., proof of birth), please submit a written request that includes your mother’s full name at the time of your birth and her date of birth.
Please note that we do not issue birth certificates – these are issued by the Government of Ontario.
There is an administrative fee for copies of your record based on thecurrent fee schedule. An administrative fee of $30 dollars (+HST) shall apply to all requestors. This includes pages 1 to 20. After the first 20 pages, any additional pages will cost .25 cents per page. Your health record may be provided to you in CD format for an additional $10 dollars (upon request).
Please note: There is no fee to release patient information to other health care facilities or physicians, for continuity of patient care.
Princess Margaret, Toronto General, Toronto WesternMonday - Friday8:00 am to 5:00 pmPhone: 416 946 4501 ext. 4711Email: HealthRecordServices@uhn.ca
Location:Health Record Services Princess Margaret Hospital610 University Ave.Floor 3b, Room 202Toronto, ON M5G 2M9
Toronto RehabMonday - Friday8:30 am - 4:30 pm
Bickle CentrePhone: 416 597 3422 ext. 2532
Lyndhurst CentrePhone: 416 597 3422 ext. 6109
Rumsey CentrePhone: 416 597 3422 ext. 5303
University CentrePhone: 416 597 3422 ext. 4712
General Inquires (Princess Margaret Cancer Centre): 416 946 2385 Release of Information (Toronto General Hospital, Toronto Western Hospital and Princess Margaret Cancer Centre): 416 340 3829 Toronto Rehab: 416 597 7050
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