Patient Referral

Guide for Physicians Referring to the Gastrointestinal Clinic

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Urgent Referral

We consider almost all the referrals to be urgent and work to have all patients seen as quickly as possible.

If your patient needs immediate care, please call and speak to the oncologist assigned to see your patient in the future.

New consults are generally triaged to a physician for consultation within 24 hours during weekdays. True emergencies must be sent to emergency departments.

Standard Referral

To complete the standard referral process:

1. Download and complete the applicable Gastrointestinal (GI) referral form​​.
2. Include the following documents:
   • A letter of referral which clearly indicates which service patient needs to be seen by and if any specific physician or 1^st available
   • Patient demographics
   • Pathology Report with confirmed cancer diagnosis
   • Recent blood work, radiology reports and clinical notes
3. Once you have completed the form, fax it to the number on the referral form or directly to the physician. Some physicians’ offices will send you a confirmation of receipt.
4. The form will be reviewed to ensure that it is complete; if incomplete, the form will be returned to you.
5. Our office will call you with information about the patient’s first appointment.
6. Your office is responsible for providing the patient with the appointment information, including time and location, and important documents, test results and imaging that they must bring.

It is extremely important that your patient bring all their imaging (i.e. radiology images) on a CD so we are able to download all imaging into our system.​

Checklist for a Complete Referral

To ensure your referral is complete, make sure to include:

• A referral form, filled out in its entirety
• A letter of referral which clearly indicates which service patient needs to be seen by and if any specific physician or 1st available
• Patient demographics
• Pathology Report with confirmed cancer diagnosis
• Recent blood work, radiology reports and clinical notes

If this information is not included with the referral form, your referral may be returned as incomplete.

Second Opinions

These can be offered if wait-times allow, and it is best to be referred direct from treating oncologist.