Are you ready to become an Outlook expert, or a savvy Skype for Business user?
On this Tips & Tricks page, we want to show you a few new tricks you can use after migrating to Office 365 (O365). We will also highlight a few productivity tips that already exist in your Office tools today! Learning these simple tricks can save you time, help you work more efficiently and optimize your experience.
The shortcuts listed below will allow you to get more done in Microsoft Outlook, whether you're sifting through messages in your inbox or adding meeting events to your calendar.
Just like your email, your calendar in Outlook has plenty of keyboard shortcuts, from simplifying the scheduling process, to organizing your calendar view.
If you have moved to O365 and use Webmail from home, you will have noticed a new security prompt called Multi-Factor Authentication (MFA). This is a new feature for verifying your identity when accessing Webmail from outside the UHN network.
Verifying is easy. You can choose to receive an automated phone call or enter a text message code. But if you're traveling or simply not in the mood for a call, there's also a third option - the mobile app.
What is the mobile app?
This free app, called the Microsoft Authenticator, lets you quickly verify your identity through your smartphone or any device, including tablets.
How do I use it?
When signing in after entering your password, you'll be asked for an additional way to prove it's really you. You can either approve the notification sent to your smartphone, or enter a verification code generated by the app.
Watch the videos below to learn how to set up your mobile app and how to use it for verification.
Why is MFA important?
Unfortunately, email is a major threat at UHN. Over 75% of all incoming emails to UHN are blocked due to malicious content and 80% of all data breaches are caused by compromised credentials.
With MFA, even if someone manages to find your password, they'll be stopped if they don't have access to your mobile device too.
Most of us are very familiar with Microsoft Office - the suite of tools which includes Word, PowerPoint, Excel and Outlook.
But within the Microsoft Office world, there are so many different upgrades and updates, it can be hard to understand what will change for you. Two upgrades are happening right now at UHN - Office 365 and Office 2016.
While these changes sound very similar, they are actually different updates to your Office tools.
How will I know if I moved to O365?
You may not even realize you have migrated because your desktop and the Office tools will look the same as the night before your move.
To check if you have moved to O365, try logging into the previous Webmail page found on the UHN For Staff page or Intranet page. If you have migrated, you will be redirected to a new Webmail page.
You can also check your email account information in the Outlook application by clicking File and checking your mailbox size. Under the header "Mailbox Cleanup" you will be able to see a bar indicating the available space in your inbox. If you have O365, you will see an inbox size close to 50GB (or more) available!
How will I know if I received the Office 2016 upgrade?
The upgrade to Office 2016 will be more obvious. Your applications, particularly the icons from your desktop, will look different. For example, if your Outlook has been updated from the 2010 version to 2016, it will have a new look and feel.
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