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Office 365 Tips & Tricks

Are you ready to become an Outlook expert, or a savvy Skype for Business user?

On this Tips & Tricks page, we want to show you a few new tricks you can use after migrating to Office 365, but also highlight a few productivity tips that already exist in your Office tools today! Learning these simple tricks can save you time, help you work more efficiently and optimize your experience.


The shortcuts listed below will allow you to get more done in Microsoft Outlook, whether you're sifting through messages in your inbox or adding meeting events to your calendar.

  •     Ctrl +      N : Create a new message
  •     Ctrl +      R : Reply to an email
  •     Ctrl +      F : Forward
  •                              
  •     Ctrl +     Alt +      F : Forward the email message as an attachment
  •     Ctrl +      A : Select all items in the inbox
  •     Ctrl +     Shift +      I or      O : Switch from inbox to outbox view
  •     Ctrl +     Shift +      G : Flag for follow up
  •     Ctrl +      U : Mark as Unread
  •      F3 : Search for an item
  •     Ctrl +      K : Insert a hyperlink in your email
  •      F7 : Run spellcheck in your email

Just like your email, your calendar in Outlook has plenty of keyboard shortcuts, from simplifying the scheduling process, to organizing your calendar view.

  •     Ctrl +     Shift +      Q : Create a meeting request
  •     Ctrl +      G : Jump to any date in your calendar
  •     Ctrl +     Alt + r: reply with a meeting request
  •     Alt +     #
    • Type the number of days you wish to view. For example, type Alt + 8 to view eight days in your calendar.
    • You can view 1 to 10 days. Press Alt + 0 to view the max of 10 days in a row in your calendar
  •     Alt +     = : Switch to month view
  •     Ctrl +     Alt +     2: Work week view
  •     Alt +     Home : Go to start of the week
  •     Alt +     End: Go to end of the week
  •     Ctrl +     Shift +     B : Open the Global Address Listing (GAL) window